How to Prepare for a General Meeting with Employees
Preparing for a general meeting with your employees isn’t easy. You will hear different voices and perspectives. You might even receive complaints and resistance if you introduce something new. It can be a war zone if you’re not careful. Therefore, it pays to prepare before the general meeting with the employees. Here’s how.
Send everyone the agenda
You want your employees to know what the topics will be. Don’t surprise them with anything at the last minute. You also want them to prepare for potential responses and questions. The agenda must be available at least two days before the meeting.
Provide a chance to ask questions
Offering your employees a voice at the table is critical. You want them to feel part of the family. When you have a lot to say, you also need the employees to ask questions. It’s only fair to give them the opportunity since they might have objections or clarifications.
Be prepared to answer these questions. They might be tough to answer, but it’s an excellent way to engage your employees.
Set everything up
Make sure you prepare the meeting room before your employees arrive. Invest in a ceiling mount for projector to have smooth presentations. It’s not only perfect for meetings, but you can also use it in other instances. For example, you may invite potential investors to pitch or have smaller meetings with business partners. Regardless, the projector mount makes the process more convenient.
Keep your cool
You must be in a positive mood before entering the room. It doesn’t matter if you have personal issues. You might also hate where your company is at the moment. Things are not heading in the right direction, and you want to take it out on your employees. Even if you feel that way, you should maintain your calm. There might be some tension in the room, and your lack of control can lead to further problems. Besides, getting angry doesn’t do anything.
Be open to ideas
Not everyone will say yes if you present something new to your employees. They will question your motives. Others will even outright disobey the plans or protest them. Hence, you should enter the room with an open mind. You might even allow modifications to your plans based on the employees’ suggestions.
Your employees see you as someone on top. They don’t work with you often, and most might not even know you. Therefore, it’s a huge task to be relatable. You should do your best to let these people listen to you and see you as someone they can talk to. You can crack jokes whenever appropriate. Don’t show your tough persona. Leave it in the board room with other members of the management team.
Learn from your lessons The first general meeting might not go your way. Again, you bring everyone in the room, and these employees have different interests. Learn from what happened during the meeting and modify your plans. You will be better at hosting the meeting if you evaluate what happened and learn from it. With these tips, you’re ready for the next meeting.