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Holyrood urged to clampdown on late payment

Public bodies show ‘shocking disregard’ for paying contractors

Late paymentPublic bodies such as councils and universities are sitting on £120 million of unpaid bills to Scottish businesses which threatens their viability, according to a damning new report.

The findings have prompted new calls for the Scottish government to order public organisations to pay up and ensure firms are not put under unnecessary financial stress.

The report compiled by the Specialist Engineering Contractors (SEC) Group Scotland found that payments are being withheld mainly to improve the cash-stretched public bodies’ own working capital.

However, the SEC group says the research reveals a  “shocking disregard for suppliers” suggesting that only lip service is being paid to the concept of fair payment.

The contractors group is responsible for delivering almost 40% of the £4 billion spent by the public sector in Scotland and says its research – obtained under Freedom of Information requests – contains a number of other disturbing indictments:

  • While many bodies pay their primary contractors within 30 days, little effort is made to ensure that secondary or sub-contractors get the same treatment.
  • While invoices should be paid within 30 days of receipt, many organisations only commence the 30 days after a lengthy process of internal verification.
  • Some 72% of public bodies make no attempt to monitor supply chain payment – nor do 64% of universities.
  • Attempts to standardise pre-qualification questionnaires – vital to tendering firms – are being ignored in favour of the “based on standard” questionnaires, meaning firms still spend up to two weeks a year on duplicated form-filling.

Newell McGuiness, managing director of SELECT, which is a constituent member of the SEC Group, said: “This information makes very depressing reading.

“It suggests that while organisations which depend on money from the public purse would appear on the surface to be backing moves against late payment, the reality is somewhat different.

“The Scottish Government has wholeheartedly endorsed industry’s appeals to help small firms by the simple expedient of prompt payment. It now needs to enforce that across the bodies for whose funding it is responsible.”

The SEC Group report calls for a number of measures to address the issue, including:

  • A common start date for the commencement of the 30-day payment period, preferably on receipt of invoice.
  • Replication of 30-day payment to primary contractors across the supply chain.
  • Mandatory Project Bank Accounts so that the supply chain can be paid directly.
  • Cash retentions to be placed in trust.
  • Standardised pre-qualification questionnaires.
  • Exclusion of at least 12 months from public sector work of organisations which fail to pay their supply chain.
  • The appointment of a high profile Ombudsman to monitor payment practices.

Eddie Myles, chairman of SEC Group Scotland, said of the Ombudsman proposal: “The regulator or ombudsman must have the power to challenge poor practices and to order those public bodies who don’t meet the standards to change their ways.”

He added: “There is an expectation in Scotland that construction SMEs will invest in skills and training and smart technologies with the efficiencies created directly benefiting the public sector.

“But this is not achievable unless robust measures are adopted now to improve cash flow all the way through the supply chain.”

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